Tips

41 most useful Microsoft Teams shortcuts you should know for improved productivity

Launched as a direct competitor to Slack, Microsoft Teams has been one of the fastest-growing services in the Redmond giant’s history and is now one of the widely suggested tools for collaboration. Since its launch in 2016, Teams has acquired over 20 million daily active users with powerful features like Office 365 integration, instant messaging, video and audio conferencing, file-sharing, real-time editing, and end-to-end encryption.

Any collaboration tool has to get this one thing right – Accessibility. What that means is all features should be easily accessible to you at your fingertips, or in other words, there should be more than one way a feature can be accessed through. Since most of the work is done on PCs, it’s important for the collaboration tool to have access to all of its sections through keyboard shortcuts.

The following are a list of most useful shortcuts that you can use on Microsoft Teams if you want to be more productive and save time while navigating through the service.

General

The following keyboard shortcuts will allow you to access basic functionalities inside Microsoft Teams with ease.

ShortcutWeb – PC (or Mac)WindowsMac
The Search bar at the top
(Follow it up with / or @ for more)
Ctrl/Command + ECtrl + ECommand + E
Show commandsCtrl/Command + /Ctrl + /Command + /
Open filterCtrl/Command + shift + fCtrl + shift + fCommand + shift + f
GotoCtrl/Command + gCtrl + gCommand + g
Open apps flyoutCtrl/Command + `Ctrl + 1Command + `
Find shortcutsCtrl/Command + . (Period)Ctrl + . (Period)
Command + . (Period)
Setttings shorcut
(Use arrows keys to continue navigation)
Ctrl/Command + , (Comma)Ctrl + ,(Comma)
Command + , (Comma)
Zoom in or outNACtrl + [ + or -]Command + [ + or -]
Resent zoomNACtrl + 0Command + 0

Messaging/Chat

Teams allows you to use shortcuts on your keyboard to start a new chat, compose messages, attach files or reply to a message.

ShortcutWeb – PC (or Mac)WindowsMac
Start new chatCtrl/Command + NCtrl + NCommand + N
Compose a messageCCC
Mark a message importantCtrl/Command + Shift + iCtrl + Shift + XCommand + Shift + X
Start a new lineShift + EnterShift + EnterShift + Enter
Expand compose boxCtrl/Command + Shift + XCtrl + Shift + XCommand + Shift + X
Send a messageCtrl/Command + EnterCtrl + EnterCommand + Enter
Reply to a messageRRR
Attach a fileCtrl/Command + Shift + OCtrl + OCommand + O

Navigation

The keyboard shortcuts listed below will help you navigate across different sections of Microsoft Teams so that you can open the different tabs inside the collaboration tool quickly.

ShortcutWeb – PC (or Mac)WindowsMac
Open Activity tabCtrl/Command + Shift + 1Ctrl + 1Command + 1
Open Chat tabCtrl/Command + Shift + 2Ctrl + 2Command + 2
Open Teams tabCtrl/Command + Shift + 3Ctrl + 3Command + 3
Open Calendar tabCtrl/Command + Shift + 4Ctrl + 4Command + 4
Open Calls tabCtrl/Command + Shift + 5Ctrl + 5Command + 5
Move between list items
Left Alt/Left Option + [Up or Down key]
Left Alt + [Up or Down key]
Left Option + [Up or Down key]
Skip to next sectionCtrl/Command + F6Ctrl + F6Command + F6
Go to previous sectionCtrl/Command + F6 + ShiftCtrl + F6 + Shift
Command + F6 + Shift
Move teamsCtrl/Command + Shift + [Up or Down key]Ctrl + Shift + [Up or Down key]
Command + Shift + [Up or Down key]
Toggle FullscreenCtrl/Command + Shift + FCtrl + Shift + FCommand + Shift + F

Calls and meetings

Besides navigating within the app, you can also control calls and meetings through keyboard shortcuts on your PC and Mac.

ShortcutWeb – PC (or Mac)WindowsMac
Toggle Background Blur in a video callCtrl/Command + Shift + PCtrl + Shift + PCommand + Shift + P
Schedule a meetingCtrl/Command + Shift + NCtrl + Shift + NOption + Shift + N
Save/send a meeting requestCtrl/Command + SCtrl + SCommand + S
Join a meetingCtrl/Command + Shift + JCtrl + Shift + JOption + Shift + J
Accept a video callCtrl/Command + Shift + ACtrl + Shift + ACommand + Shift + A
Accept an audio callCtrl/Command + Shift + SCtrl + Shift + SCommand + Shift + S
Start a view callCtrl/Command + Shift + UCtrl + Shift + UCommand + Shift + U
Start an audio callCtrl/Command + Shift + CCtrl + Shift + CCommand + Shift + C
Reject a callCtrl/Command + Shift + DCtrl + Shift + DCommand + Shift + D
Share your screenCtrl/Command + Shift + ECtrl + Shift + ECommand + Shift + E
Accept screen shareCtrl/Command + Shift + ACtrl + Shift + ACommand + Shift + A
Reject screen shareCtrl/Command + Shift + DCtrl + Shift + DCommand + Shift + D
Mute/unmute a callCtrl/Command + Shift + MCtrl + Shift + MCommand + Shift + M
Toggle Video ON/OFFCtrl/Command + Shift + OCtrl + Shift + OCommand + Shift + O

Did you know the aforementioned shortcuts to use on Microsoft Teams? Let us know in the comments below.